Students in front of the Here & Now mural on the Cedar Building

This page serves as a central gateway to Capilano University's policies and procedures that are currently in effect.

Important Notice: New, Updated and Upcoming Policies

The University has recently updated the policy portfolio.

New or revised policies & procedures:

Policies and procedures currently under review:

Governance
Policy Name Procedure Resources
B.102 Policy Development and Management    
B.312 Risk Management Policy    
S2020-03 Senate Teaching and Learning Committee Mandate and Structure    
S2008-02 Senate Naming Opportunities Committee Mandate and Structure    
S2009-01 Senate Nominating Committee Mandate and Structure    
S2013-03 Senate Self-Evaluation Committee Mandate and Structure    
B.111 Strategy Development and Review    

Academic and Students
Policy Name Procedure Resources
S2025-01 Academic Emeritus Policy S2025-01-01 Academic Emeritus Procedure  
B.110 Academic Affiliation Agreements    
S2003-01 Academic Freedom    
S1989-02 Academic Honours   Academic Policies and Procedures
S2017-05 Academic Integrity S2017-05-01  
B.107 Academic Schedule Policy    
S2003-03 Academic Standing Policy   Academic Policies and Procedures
S1999-09 Academic Accommodation for Students with Disabilities S1999-09.1  
S2019-01 Admissions Policy S2019-0101 Admissions Procedure  
S1990-01 Attendance Policy   Academic Policies and Procedures
OP.101 Class Size    
B.601 Copyright    
S2020-02 Course Numbering and Credit Level    
S2009-06 Course Outlines of Record and Course Syllabi for Credit Courses    
B.108 Credit and Non-Credit Courses    
S2021-01 Credential Names and Parchment    
B.104 Discontinuance of Programs or Courses B.104.1  
B.105 Establishment and Discontinuance of Faculties    
S2023-01 External Advisory Committee S2023-01-01  
S2017-02 Final Examinations Policy    
S2018-01 Final Grade Appeal S2018-01-01  
S.2016-01 Grade Assignment During an Academic Disruption S.2016-01-01  
S2017-01 Grading Profile Policy    
S2024-02 Graduate Studies, Final Project/Capstone/Thesis    
S2024-03 Graduate Supervision    
S2017-04 Graduation    
OP.303 Naming of Academic Units    
S2011-02 Posthumous Credential Policy    
S2002-03 Prior Learning Assessment    
B.106 Program and Course Review and Approval B.106.02  
S2024-01 Programs of Study Outcomes S2024-01-01  
S2003-02 Repeated Courses    
OP.307 Students' Academic Regalia    
B.109 Student Appeals Policy B.109.1  
S2018-02 Student Awards    
B.701 Student Code of Conduct B.701.3  
E.705 Student Fundraising    
ARM1072 Students' Religious Observances    
E.702 Students - Statement of Rights and Responsibility    
S2013-2 Teaching Out of Discontinued Programs    
S2013-01 Transfer Credit   Transfer Credit
B.202 Tuition and Other Fees B.202.1  
S2026-01 Work Integrated Learning Policy
 S2026-01-1 Work Integrated Learning Procedure  
S2026-02 Incomplete Grades Policy
    

Financial Management
Policy Name Procedure Resources
B.209 Banking and Borrowing    
B.210 Cash Policy    
B.211 Credit and Debit Card Policy B.211.1  
B.214 External and Internal Audit Policy    
B.217 Fraud Prevention and Investigation B.217.1  
B.212 Honoraria and Gifts Policy B.212.1  
B.201 Investment Policy    
ARM1049 Petty Cash Funds    
B.313 Procurement B.313.1  
B.205 Retirement Recognition of Capilano University Employees    
B.215 Spending and Signing Authority Policy B.215.1  
B.213 Travel, Business, and Hospitality Expense Policy B.213.1  
B.218 Capital Assets    

People, Culture and Diversity
Policy Name Procedure Resources
B.514 Acting President Policy    
B.501 Appointment of Personnel    
E.508 Deans Search Process    
B.511 Discrimination, Bullying and Harassment Policy B.511.1 WorkSafeBC
S2006-02 Educational Qualifications for Instructors    
B.516 Excluded Employee Compensation    
B.515 Excluded Employee Leaves    
S2025-01 Academic Emeritus Policy S1999-06-1  
B.512 Human Rights, Diversity, Inclusion and Equity   BC's Office of the Human Rights Commissioner
B.310 Public Interest Disclosure Policy B.310.1  
B.506 Standard of Conduct Policy    
B.517 Conflict of Interest Policy B.517.1 Conflict of Interest Disclosure Form

Safety and Emergency Services
Policy Name Procedure Resources
OP.418 At-Risk Behaviour and Violence Response and Prevention Policy OP.418.1  
OP.423 Emergency University Closure Policy    
ARM1103 First Aid Equipment and Services    
OP.420 Safety and Emergency Services    
OP.421 Security Technology - Surveillance Systems    
OP.422 Facilities Access Policy
    
OP.424 Parking and Parking Services Policy
    
OP.425 Death or Serious Incident Support Policy
 OP.418.1  
B.401 Sexual Violence Policy B.401.1  
OP.415 Smoking and Vaping    
OP.419 Weapons on Campus Policy    
ARM1030 Workplace Hazardous Materials Information System    

Research
Policy Name Procedure Resources
S2021-02 Research Ethics Policy: Research with Human Participants S2021-02-01  

Information Management and IT
Policy Name Procedure Resources
B.604 Acceptable Use and Security of Digital Technology    
E.603 Employee Email Policy    
OP.607 Mobile Device Policy OP.607  
OP.608 Password Policy   Accounts, logins and passwords
B.600 Privacy and Access to Information Policy B.700.1

B.700.2		  
E.602 Student Email Policy    
OP.606 Student Records Management and Access    
OP.609 Website and Digital Channels Policy OP.609.1  
B.605 Records Management    
OP.611 Filming and Photography Policy OP.611.1  

Buildings and Properties
Policy Name Procedure Resources
ARM1068 Unsolicitated Advertising or Promotional Materials    
E.416 Art Exhibition Policy E.416  
E.415 Community Garden Policy    
E.409 Energy Policy    
OP.410 Flag Display    
ARM1100 Lost, Destroyed, Damaged, Stolen or Missing Property    
B.301 Naming of Buildings, Spaces and Programs B.301.1  
E.411 Painting of Offices/Walls - Wall Colour    
ARM1084 Sale of Goods and Services on Capilano College Property    
E.405 Space Changes    
E.309 Employee Space    
E.401 Sustainability Policy    
E.413 Temporary Rental of University Space    
ARM1116 Use of College's Public Space by Student Clubs or Groups    

University Relations
Policy Name Procedure Resources
OP.417 Brand Identity and Promotions    
E.305 Credit-Free Activities - Partnerships, Co-Sponsored or Sponsored    
B.307 Gift Acceptance Policy    
B.304 Charitable Donations    
E.302 Fundraising Policy    
E.306 Gifts-In-Kind Policy    
S2010-01 Honorary Degrees S2010-01-1  
OP.414 Liquor Service and Consumption at University Events OP414.1  
OP.304 Public and Media Relations OP.304.1  
S2009-02 Senate Tributes Committee Mandate and Structure    

Related links

Policy development

Learn about the framework for the development of all university-wide policies and procedures.

How Policies are Developed

Contact

Have questions?

Corporate Services

Jacquetta Goy, Director, Risk Management
604 984 4915, ext. 4915
Arbutus Building, room AR031
jacquettagoy@capilanou.ca

Corporate Services

Murtoza Manzur, Policy Analyst
604 984 1725, ext. 1725
Arbutus Building, room AR019
murtozamanzur@capilanou.ca