This webpage provides a central location for policies and procedures currently in effect that have been approved by Capilano University's Board of Governors, Senate or Senior Leadership Council.
In case of any discrepancy between versions of any policies, the policy found on this page shall be considered the official version.
All policies are categorized under the nine subject headings listed below. Clicking on the policy number or procedure will open up a PDF document. To search for a policy on this page, use Ctrl+F.
Governance
Academic and Students
Financial Management
| Policy | Number | Procedure |
|---|---|---|
| Banking and Borrowing | B.209 | |
| Budget Policy | B.206 | |
| Capital and Operating Expenditures | E.203 | |
| Cash Policy | B.210 | |
| Credit and Debit Policy | B.211 | Credit and Debit Card Procedures |
| Educational Partnerships, Credit Activities, Contract Revisions | ARM1054 | |
| Expenses - Meetings and Other Gatherings | B.302 | |
| External and Internal Audit Policy | B.214 | |
| Holiday Celebrations and Expenses | ARM5503 | |
| Investment Policy | B.201 | |
| Honoraria and Gifts | B.212 | Honoraria and Gifts Procedures |
| Liability - Automobile and Property Insurance | E.209 | |
| Long Distance Calls | E.208 | |
| Petty Cash Funds | ARM1049 | |
| Purchasing Card Policy - Charge Card | ARM1120 | See Frontlines - Departments & Services - Purchasing Services |
| Purchasing/Procurement - Donations/Vendor Partnerships - Contracts - Disposals | E.205 | |
| Retirement Recognition Policy for Capilano University Employees | B.205 | |
| Spending and Signing Authority Policy | B.215 | Spending and Signing Authority Procedure |
| Travel and Business Expenses | B.213 | Travel and Business Expenses Procedures |
Human Resources
Safety, Risk Management and Security
| Policy | Number | Procedure |
|---|---|---|
| Alcohol Service and Consumption | OP.414 | Guidelines for Holding a University Event Involving Alcohol |
| Crisis and Emergency Management | E.404 | |
| Emergency University Closure | E.412 | |
| Filming and Photography Policy | OP.311 | Filming and Photography Procedure |
| First Aid Equipment and Services | ARM1103 | |
| Health and Safety | OP.402 | |
| Smoking and Vaping | OP.415 | |
| Video Surveillance - | E.210 | |
| Workplace Hazardous Materials Information System | ARM1030 |
Research
| Policy | Number | Procedure |
|---|---|---|
| Research Ethics Policy: Research with Human Participants | S2021-02 | Research Ethics Procedure: Research with Human Participants |
Information Management and IT
| Policy | Number | Procedure |
|---|---|---|
| Acceptable Use and Security of IT | OP.604 | |
| Employee Email | E.603 | |
| Mobile Device Policy | OP.607 | |
| Student Email | E.602 | |
| Student Records Management and Access | OP.606 | |
| Support Services - CapCard Centre - Mail Services | E.406 | |
| Website Policy | E.601 |
Buildings and Property
| Policy | Number | Procedure |
|---|---|---|
| Advertising or Promotional Materials - Unsolicited | ARM1068 | |
| Art Exhibition Policy | E.416 | Art Exhibition Procedure |
| Equipment - Non College Use | ARM1062 | |
| College Facilities and Equipment - Use by Employees | Memo 11 | |
| Lost, Destroyed, Damaged, Stolen or Missing Property | ARM1100 | |
| Community Garden | E.415 | |
| Energy Policy | E.409 | |
| Equipment - Off Campus Us | ARM1050 | |
| After Hours Facilities Access - Students | E.403 | |
| Facilities Access - After Hours Access - Employees | E.408 | |
| Flag Display | E.410 | |
| Naming Implementation | E.307 | |
| Naming of Buildings, Spaces and Programs, Guidelines for Recognition, Fundraisin | B.301 | |
| Painting of Offices and Walls | E.411 | |
| Parking and Special Permits | ARM1032 | |
| Sale of Goods and Services on Capilano Property | ARM1084 | |
| Space Changes | E.405 | |
| Space Policy | E.309 | |
| Sustainability Policy | E.401 | |
| System for Naming of Buildings | B.305 | |
| Space Rental | E.413 | |
| Use of College Public Space by Student Clubs or Groups | ARM1116 |