Show your community spirit by volunteering to help make Convocation Day unforgettable for our graduating students, their friends and families.

Convocation Day is a wonderful celebration that all graduating students look forward to and enjoy. Come and be a part of this special day by volunteering your time to help make it a success.

How you can help

There are several different volunteer positions available. Read through the roles and responsibilities and choose the one you’d be happy to take on. Then sign up on our volunteer portal, below.

Gown pick-up

What: You’ll be handing out the gowns, caps, tassels and hoods.
When: You’ll report to the Lower Cafeteria two hours before the ceremony begins.

Gown drop-off

What: Take the gowns from the grads, put them on hangers and into a box.
When: You’ll report to the Lower Cafeteria an hour after the ceremony begins.

Usher

What: You’ll open the doors to the Sportsplex when directed and help guests to their seats.
When: You’ll report to the Sportsplex one hour before the ceremony begins.

Procession guide

What: You’ll help the usher with handing our programs and showing guests to their seats. You’ll also direct grads to their seats.
When: You’ll report to the Sportsplex one hour before the ceremony begins.

Assembly area host

What: You’ll make sure students have checked in, picked up their cap and gown and organize them into their Grad procession order.
When: Report to your assigned room an hour before the ceremony begins.

Platform party hooder

What: You’ll assist faculty with their gowns and hoods.
When: Report to your assigned classroom an hour before the ceremony begins. Then return directly following the ceremony for approximately 30 minutes.

Stringer

What: You’ll stand next to the person reading the names of students graduating. They’ll then pass you the name card to keep in order for the photographer.
When: You’ll report to the Sportsplex just before the ceremony begins.

Greeter

What: You’ll help any students, parents and guests that appear lost or confused and direct them to the Sportsplex.
When: You’ll need to be in your assigned spot an hour before the ceremony begins.

Coat check

What: You’ll take coats and bags from graduating students and lock them up for safekeeping. After the ceremony, you’ll be there to return them.
When: Report to your assigned room an hour before the ceremony begins. Return immediately the ceremony has ended.

Traffic control

What: You’ll be making sure all guests and students drive in through the right entrance to the university.
When: You’ll be given details about your shift time and reporting place.

Confetti guns

What: You’ll shoot off the confetti guns at the end of the ceremony.
When: You’ll report to your designated room an hour after the ceremony has started.

Set up/Tear down

What: You’ll help set up and tear down the reception area.
When: You’ll be assigned a time to meet in the reception area.

How to sign up to volunteer

Please sign up at our Volunteer Portal. You’ll be asked to create a profile, and then you can select which roles appeal to you.

Thank you for offering to give up your time to make this day truly special for the CapU community.

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