Show your community spirit by volunteering to help make Convocation Day unforgettable for our graduating students, their friends and families.

Convocation Day is a wonderful celebration that all graduating students look forward to and enjoy.

Come and be a part of this special day by volunteering your time to help make it a success.

How you can help

There are several different volunteer positions available. Read through the roles and responsibilities and choose the one you’d be happy to take on. Then sign up on our volunteer portal, below.

Gown pick-up

What: You’ll be handing out the gowns, caps, tassels and hoods.
When: You’ll report to the Birch Cafeteria two hours before the ceremony begins.

Gown drop-off

What: Take the gowns from the grads, put them on hangers and into a box.
Where: You’ll be given details about your shift time in the Birch Cafeteria. 

Usher

What: You’ll open the doors to the Centre for Sport & Wellness when directed and help guests to their seats.
Where: You’ll report to the Centre for Sport & Wellness one hour before the ceremony begins.

Procession guide

What: You’ll help the usher with handing out programs and showing guests to their seats. You’ll also direct grads to their seats.
Where: You’ll report to the Centre for Sport & Wellness one hour before the ceremony begins.

Assembly area host

What: You’ll make sure students have checked in, picked up their cap and gown and organize them into their Grad procession order. 
Where: Report to your assigned room an hour before the ceremony begins.

Platform party hooder

What: You’ll assist faculty with their gowns and hoods.  
Where: Report to BR126 45 minutes before the ceremony begins. Then return directly following the ceremony for approximately 30 minutes. 

Greeter

What: You’ll help any students, parents and guests who appear lost or confused and direct them to the Centre for Sport & Wellness.
Where: You’ll need to be in your assigned spot an hour before the ceremony begins.

Coat check

What: You’ll take coats and bags from graduating students and lock them up for safekeeping. After the ceremony, you’ll be there to return them.
Where: You’ll be given details about your shift time and reporting place.

Traffic control

What: You’ll be making sure all guests and students drive in through the right entrance to the university.
Where: You’ll be given details about your shift time and reporting place.

Confetti guns

What: You’ll shoot off the confetti guns at the end of the ceremony.
When: You’ll be given details about your shift time and reporting place. 

Set up/Tear down

What: You’ll help set up and tear down the reception area.
When: You’ll be assigned a time to meet in the reception area.

How to sign up to volunteer

Please sign up at our Volunteer Portal. You’ll be asked to create a profile, and then you can select which roles appeal to you. Please ensure you sign the volunteer waiver, you will not be able to sign up until you do so. 

Thank you for offering to give up your time to make this day truly special for the CapU community.

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