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Procedures for students and employees to report and manage communicable illnesses

Steps to be taken by students, employees, instructors, coaches, residence advisors, supervisors,managers, chairs, coordinators, deans, directors, janitorial workers and the Office of Health and Safety in the event of a reported student illness or employee illness.

 

Student Illness Procedures

Process for all students studying on-campus and practicum students learning or working in community settings:

Students

  1. If you have flu-like symptoms, you must complete the BC Thrive Health App to determine if COVID-19 testing is needed
  2. Inform your instructor that you have had to leave campus/practicum and, if on campus, tell your instructor what rooms and areas you were in that day – stay in touch as necessary
  3. Remain off campus and off practicum/co-op/volunteer placement for the requisite isolation period and/or until cleared to return
  4. Follow the direction of your doctor

Instructor/Coach/Residence Advisor:

  1. Confirm student’s understanding of the illness process
  2. Upon notification of student illness :
    a.    Establish the date(s) the student was last on campus and where the student spent the majority of their time (rooms/locations)
    b.    Email cleaningrequest@capilanou.ca and request a preventative cleaning
  3. Inform your supervisor/manager or coordinator/chair of the illness and your actions as necessary
  4. Coordinate with the practicum host as necessary
  5. Do not share personal medical information without permission
  6. Remain in contact with the student and your supervisor/manager or coordinator/chair as necessary

Supervisor/Manager or Coordinator/Chair:

  1. Confirm the areas needed to be cleaned
  2. Confirm that a cleaning request has been sent by the instructor/coach/residence advisor
    a.    If not, email cleaningrequest@capilanou.ca and request a preventative cleaning
    b.    Depending on the type of illness, inform the office of Health & Safety safety@capilanou.ca and
    c.    Fill in the COVID-19 Absence reporting form
  3. Inform your director/dean as necessary
  4. Do not share personal medical information without permission
  5. Remain in contact with your instructor/coach/residence advisor as necessary

Director/Dean:

  1. Remain in contact with the manager/coordinator/chair
  2. Confirm that:
    a.    Janitorial and safety have been notified as necessary
    b.    Everyone understand privacy considerations for communications

Janitorial

1.    Monitor Cleaning Request email inbox (8am to midnight Monday to Saturday)
2.    Respond to cleaning requests
3.    Notify Facility Operations of any requests
4.    Provide additional cleaning measures as necessary

Facilities Operations

1.    Inform Office of Health & Safety of any cleaning requests
2.    Continue wot communicate with janitorial services as necessary

Office of Health & Safety

  1. Support supervisors/managers and coordinators/chairs as necessary
  2. Depending on the type of illness work with directors/deans on “next steps”, including contacting Medical Health Officer and/or convening the EOC as necessary

 

 Employee Illness Procedures

Process for all people working on-campus, including employees, supervisors, managers, coordinators, chairs, directors, deans, janiorial workers, and the Office of Health and Safety:

Employee

  1. If you have flu-like symptoms, you must complete the BC Thrive Health App to determine if COVID-19 testing is needed
  2. Inform your supervisor/manager or coordinator/chair what rooms and areas you were in that day – stay in touch as necessary
  3. Inform HR. As necessary, provide a medical note from your doctor if sick leave is longer than five (5) consecutive days
  4. Remain off campus until you are cleared to return by your doctor
  5. Follow the direction of your doctor

Supervisor/Manager or Coordinator/Chair:

  1. Confirm the employee’s understanding of the illness process
  2. Upon notification of employee illness :
    a.    Establish the date(s) the employee was last on campus and where they spent the majority of their time (rooms/locations)
    b.    Email cleaningrequest@capilanou.ca and request a preventative cleaning
    c.    Depending on the type of illness, inform the Office of Health & Safety safety@capilanou.ca and
    d.    Fill in the COVID-19 Absence reporting form
  3. Inform your director/dean as necessary
  4. Do not share personal medical information without permission
  5. Remain in contact with your employee as necessary

Director/Dean:

  1. Remain in contact with the manager/coordinator/chair
  2. Confirm that:
    a.    Janitorial and safety have been notified, as necessary
    b.    Everyone understand privacy considerations for communications

Janitorial

  1. Monitor Cleaning Request email inbox (8 am to midnight Monday to Saturday)
  2. Respond to cleaning requests
  3. Notify Facility Operations of any requests
  4. Provide additional cleaning measures as necessary

Facilities Operations

  1. Inform Office of Health & Safety of any cleaning requests at safety@capilanou.ca
  2. Continue to communicate with janitorial services as necessary

Office of Health & Safety

  1. Support supervisors/managers and coordinators/chairs as necessary
  2. Depending on the type of illness work with directors/deans on “next steps”, including contacting Medical Health Officer and/or convening the EOC as necessary





     

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campusready@capilanou.ca

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