Methods of Purchase

    • Purchasing Card Program

      Capilano University utilizes a P-Card Program to streamline small dollar purchases and reduce internal transaction costs through the reduction or elimination of Continuous Supply Orders (CSOs), petty cash, cash advances, purchase requisitions, cheque requisitions, vendor invoices and expense reimbursements. All purchasing card invoices, packing slips and waybills must identify the cardholder name, and the method of payment as either a MasterCard, or purchasing card transaction.

      Continuous Supply Order (CSO)

      Capilano University issues blanket purchase orders for the acquisition of goods required throughout the year. Each CSO authorizes specific users; Capilano University will not be held responsible for payment for goods by persons unauthorized to act on behalf of Capilano University.

      Service Contract

      Capilano University will issue a written agreement and purchase order to cover the provision of services to the University. We do not accept verbal agreements as binding.

      Service providers will be expected to maintain current and active WorkSafe BC account and may be required to maintain minimum levels of E&O and liabillity insurance.

      Request for Quotation (RFQ)

      An informal price request typically for a lower dollar value. Capilano University endevours to provide functional specifications when appropriate.

      Request for Proposal (RFP)

      An RFP states a desired outcome and offers the respondents an opportunity to propose  solution(s) to achieve the stated outcomes. An award is based on best value and determined by a matrix of criteria.